Data losses are always unpleasant experiences. Losing data not only means that you have lost the data at hand, but it also means losing everything that you put into collecting those.
In addition to that, you are pouring extra effort into getting the lost data back. In simple terms, you are investing 100% of your effort for only 50% output.
Data loss can happen anytime and anywhere. It is an uncertain process that can happen due to many reasons. Virus attacks, corruption, physical damage, and formatting errors are a few causes to name some.
Fortunately, there is data recovery software that helps individuals to recover lost and deleted data.
How Data Loss Affects Businesses?
Data loss is an inconvenience that disrupts the flow of business operations. Even after putting all the effort into the data recovery process, there is no guarantee that you will be able to recover 100% lost data.
Leaving your data protected is an expensive risk that can cost your company a bigger loss. The only way to ensure your company is in full control of the data flow and data management is by understanding the causes of the data losses and developing tailor-made solutions to mitigate data loss risks.
Common Causes of Data Loss
Each data loss scenario poses different layers of data recovery challenges. Hence, it is important that you understand the data loss types and must come with a solution to recover the lost data.
Awareness is the key to successfully recover your lost data. Here are a few common causes for data losses with relevant solutions to mitigate data loss risks.
1. Human Error
We all make mistakes. That is what defines us as humans. But that doesn’t mean we will take this as an excuse for poor data management when we are aware of the human errors that are bound to happen while managing tons of data.
The only way to manage data properly is to train yourself and your employee to deal with the data flow effectively.
2. Hard Drive Damage
The majority of data losses happen due to hard drive failure. This usually happens when a particulate hard drive is used for sharing data from one system to the other. While the hard drive is being shared among the employees, it is prone to physical damage, moisture, and dust.
To avoid malfunctioning your hard drive, be sure to work with an exclusive hard drive and ensure that you are safeguarding it with dust and moisture.
3. Viruses & Malware
When we talk about commercial data losses, malware and virus attack contribute majorly. The viruses scan the data and corrupt it. This makes it impossible for the employees to access the data.
You must have an antivirus to protect all your system data from any external threats. Keep your antivirus data constantly updated to ensure no virus attack can ruin your data.
4. Formatting Errors
Formatting errors can cause you to lose data almost instantly. Employees can misinterpret the system prompt and can format the data completely. This can result in completely losing all your data.
Train your employees to a basic level of IT knowledge to understand these system prompts and not make any rash decisions with the data formatting.
5. Power Outages
Power outages also contribute to data loss substantially. Even a short-duration power outage can result in damaging your system. It can cause your existing files to go corrupted or damaged.
The best way to protect yourself from an uncertain power outage is to make regular backup updates.
The unfortunate truth is that most of the data loss events happened due to our own negligence in data management. We tend to become lax with the data security protocol and realize it only after the data loss events. The lucky thing is that we have professional software for both Mac data recovery and Windows data recovery, but there are times when data recovery is not possible. Hence, you must keep your data security management checked all the time and take data management seriously.