E-signature as a helpful tool for your business
Digital advances usually change a company’s daily life. Nowadays, among these changes, we can underline the electronic signature. This is a whole new discovery of the digital age and it has developed strongly in many companies around the world.
Nevertheless, the electronic signature solution is not always known and understood by everyone. Contrary to most points of views, it is not just a signature that would have been digitized. In fact, it is a code composition that allows you to officially certify and accept an online document in just a few seconds. As a result, with the help of SignNow many companies have adopted this new advance as part of their professional activity. In this article we are going to understand what an electronic signature is, its advantages and the relevance of choosing this solution.
What is the main feature of e-signature?
An electronic signature is a tool that ensures the integrity of a digital document; it can ensure that the document has not been converted between the moment of signing and the moment of its reading. In other words, the solution of an electronic signature for an online document is the same as the so-called classic signature for a paper document.
Both types of signatures have the same legal status, but a digital proof is drawn up differently: it corresponds to a set of encrypted characters. A method that is characterized by additional information noted in the document under consideration. Thus, digital evidence is identified by a certificate transmitted by an accredited body.
Advantages of electronic signature from SignNow
Refusal to fit into the movement of modernity and the progress of new technologies is a choice that may be catastrophic for some companies, especially in the face of ever-increasing competition. That’s why it’s important to understand the relevance of all the advantages of an electronic signature, such as:
- Increased security;
- High speed;
- The advantage of time;
- Cost reductions;
Many people believe that the so-called classic signature is more reliable than its digital counterpart. However, in fact, it’s quite the opposite. The e-signature solution from SignNow fully ensures the security of exchange, in particular, with the help of a cryptographic tool because it has unique digital marketing. In other words, it has already been inserted directly into the signed document, which makes it possible to identify the slightest attempt at dubious modification by the recipient.
This is a kind of integral seal that protects every signature affixed to the document. It is also a stamp and a timestamp indicating a document on its certification, an electronic signature thus indicates a real value from a legal point of view.
There is no doubt that one of the reasons hindering the development of the company is the mobility of exchanges. Take, for example, a protocol. It should be admitted that this is a document that is difficult to sign by all employees of the company. Especially when the size of the company is huge and it stretches over several floors of the building. An electronic signature is a practical tool for such cases.
Using this tool, no one is obliged to bypass all departments to get everyone’s signature. Just send the file through the software as a rule, and anyone can sign online. This type of signature is not devoid of more flexibility if you want to quickly sign a document. We need to mention that electronic signature software is able to notify interested parties of reminders so that they do not forget about it.
When the accountant does not confirm the decision before obtaining the consent of the superior or when the executive secretary is not obliged to move from the meeting room to the meeting room, the quality of work suffers. After all, it’s clear that this time saved can be invested in other work within the company.
There’s no doubt that a company that wants to be competitive should have a quality return, creating all the conditions to save its employees’ time. Thus, digital proof allows you to send contracts through software so as not to waste time printing and sending documents. Dematerialization with SignNow is a new organization of work that improves relations between various participants of the company.
Thanks to the usage of e-signature software, the costs associated with printing, archiving and sending documents are especially reduced. Indeed, the so-called classic signature required the purchase of consumables (ink, packs of paper, pens, etc.). This no longer applies to sales tools, but also to software that improves document flow within the company.
Thus, all these costs associated with supplies are limited only by their effective usage and savings in the company’s annual budgets can be realized. In other words, the money saved by reducing the costs generated by the electronic signature solution can be used for other useful purposes.