Home TECHSECURITY How to Secure Your Email Communication

How to Secure Your Email Communication

by James Vinse
Oxylabs’ email protection

Emails used to be the most popular way to communicate on the internet, and they still are, for the most part. Social media gets all of the attention these days, but emails still reign supreme for every serious discussion.

Businesses use emails for all sorts of online communications since emails are essential business tools in the 21st century. In this article, we’ll explore emails, the hazards that lurk on the digital landscape, and cover some crucial methods you can use to up your email protection from error [pii_pn_8a68e8c174733080624b].

Why Emails Are an Important Resource

Almost everyone with an internet connection has a social media account – it’s a well-known fact. More people have emails, but not quite as many use them for communication. Businesses, on the other hand, rely heavily on emails and email communications. There are over 4 billion unique email addresses as of today.

A professional email is at the forefront of any B2B discussion. With the number of people using emails in business going up at a steady rate, securing them is necessary.

Emails are an efficient way to communicate information both quickly and securely, making them ideal for numerous business fields. Aside from direct communication, emails are also beneficial for marketing.

What Businesses Can Do to Protect Them

Protecting your emails is a must in the world of business. There are many hackers, malware, and other threats on the digital landscape that a possible infringement on email security could lead to a nasty data leak.

There are more than a couple of ways businesses can protect their official communication channels, such as emails, and all of them start with education. Educating yourself and your employees about the safe use of emails; this is the first step to secure an email network.

Ensure that everyone who deals with any kind of business email uses them for their intended purpose. Most popular email providers such as Outlook or Google offer free services, so having a separate email for personal and corporate use is necessary.

Another fantastic way that businesses can protect their official communication channels is by frequent vetting and scanning. Some malware or hacker attacks can go unnoticed, so using software to scan employee emails is an excellent way to approach internet security.

Learn How to Approach Email Use in a Secure Manner

Businesses of all shapes and sizes use emails for official communication. An enterprise with ten thousand employees will need to employ different email security measures compared to small, local businesses.

Protecting the content in the emails is equally as important as protecting the address itself. Businesses use emails to communicate a lot of sensitive data that could be exploited if it were to fall into the wrong hands. The misuse of a corporate email address could be equally as dastardly.

To help businesses and individuals alike get a hold of email protection service, we’ve listed four different security measures that you can make use of today to protect your communication.

Use proxies

Proxies are a fantastic tool for business in more ways than one – and they’re by far the best solution if you want to protect your corporate emails. Through proxies, everything sent and received can pass through an intricate scan process, which determines whether the inbound email is a proper communication effort of potential malware.

Proxies act as an intermediary between your email address and the “person” that’s sending an email to you. Proxies are a necessary firewall and filter that could significantly cut down on spam, augment security, and substantiate email protection. If you are interested in starting using proxies, we suggest you check out Oxylabs’ email protection web page.

2 DMARC Records With the Domain Registrar

DMARC (Domain-based Message Authentication Reporting & Conformance) is, without a doubt, one of the most popular tools for email protection. Through the use of DMARC records, business owners can protect their official channels and domain from any unsanctioned (mis)use.

Setting up your DMARC records with the domain registrar will notify you of all the emails sent and received on your domain, allowing you to have unprecedented authority over what goes on in your business emails.

3 Encryption

Encryption is one of the most important aspects of any successful security solution. Securing your emails through end to end encryption ensures that all contents in the emails themselves are as secure as possible. While this method is fantastic for securing the content, it doesn’t do much to secure its address.

4 IP Blacklists

IP blacklisting is a fantastic security measure that promises to cut down on unnecessary spam or emails from untrusted sources. It uses a vast amount of databases that store and collect vast amounts of spam emails and IP addresses, allowing you to block all traffic that’s coming from them. Again, while very useful for eliminating spam, it is not very good at actually protecting communication.

Conclusion

Protecting your emails, eliminating spam, and enhancing overall security in your communications is at the forefront of any good business security effort. By far, the best thing you can do is employ a high-end proxy and educate your employees about email etiquette.

Related Posts

Leave a Comment