The state government of Assam regularly invites tenders for various goods, works, and services required for the functioning of the government and public sector entities. The Assam tendering process is a transparent and competitive process through which interested vendors can bid for a particular project, service, or product.
The state government of Assam had its dedicated eProcurement portal called as Tenders Assam. This is an online portal where vendors can find information about the latest tenders released by various departments and agencies of the Assam government.
The portal is designed to make the tendering process more accessible and transparent by providing all necessary information, including tender notices, tender documents, pre-bid meeting details, and bid submission deadlines, in one place. But sometimes finding your way can become difficult and also time-consuming and when you’re a business, be it a small enterprise or a larger one, time becomes a luxury.
That’s why we suggest you take help of online tender aggregators like BidAssist who have expertise in the field of online tendering. Here, you can find all the active Assam Tenders. All you need to do is sign up on the portal using your mobile number and then you can have access to a plethora of features. For more extensive usage, you can always buy one of the various plans offered by the portal and get assistance in writing bid proposals, creating bidder profiles and more.
Before you take you to the online tendering process in Assam, let’s brief you about what an e Tender is.
An e-Tender, also known as electronic tender, is a formal invitation to bidders in which the entire process of tendering is carried out online through the use of electronic media, such as the internet, email, and other digital platforms. It is an entirely paperless process that allows organizations to manage their procurement process more efficiently, securely, and transparently.
Tendering Process: What are the Steps Involved?
The following-mentioned are the steps involved in Assam Tender Procurement Process:
The tendering process in India involves several steps that must be followed to ensure that the procurement process is fair, transparent, and efficient. The following are the typical steps involved in the tendering process in India:
1st: Preparation of Tender Documents
The first step in the tendering process involves the preparation of tender documents that specify the terms and conditions of the procurement process. The tender documents contain information about the goods or services to be procured, the evaluation criteria, the deadlines for submission of bids, and other relevant details.
2nd: Publication of Tender Notice
The next step involves the publication of the tender notice in the form of an advertisement in newspapers, on the organization’s website, or on a government portal such as e-procurement, to invite bids from potential vendors.
3rd: Pre-Bid Meeting
A pre-bid meeting may be held to clarify any doubts or queries that bidders may have about the tender document or procurement process. However, in case of online tenders, this step may not take place as the entire process is completely digital.
4th: Submission of Bids
Vendors/Bidders/Contractors must submit their bids within the specified deadline and in the prescribed format. Bids must be submitted electronically or physically, depending on the tender document’s specifications.
5th: Bid Evaluation
The bid evaluation process involves scrutinizing and evaluating the bids received to ensure that they meet the technical specifications, terms and conditions, and other requirements mentioned in the tender document.
6th: Award of Contract
The contract is awarded to the successful bidder who has fulfilled all the conditions mentioned in the tender document and is found to be the most suitable vendor based on the evaluation criteria.
7th: Contract Execution
After the contract is awarded, both parties sign the agreement and follow the terms and conditions mentioned in the contract during the execution of the project.
Documents Required for Bidder Registration on Tenders Assam Portal
To enroll as a bidder on Tenders Assam e-Procurement Portal, you will typically need to provide the following documents:
- Digital Signature Certificate (DSC): A valid DSC is mandatory for all bidders who want to participate in e-tenders.
- GSTIN: GSTIN or Goods and Services Tax Identification Number is a mandatory requirement now for bidder enrollment.
- PAN/TAN Card: A copy of your PAN/TAN card is required for tax purposes.
- GST Registration Certificate: If you are a registered business, you will need to provide a copy of your GST Registration Certificate.
- Proof of Identity: You will need to provide a copy of a government-issued ID such as a passport, driver’s license, or Aadhaar card.
- Proof of Address: You will need to provide a copy of a utility bill, bank statement, or any other document that confirms your office address.
- Registration Certificate: If you are a company or a partnership firm, you will need to provide a copy of your registration certificate.
- Power of Attorney (POA): If the bidder is an authorized representative of a company, then the bidder must provide a valid Power of Attorney.
Note: Documents required may vary depending on the nature of the tender and the requirements of the procuring entity. It is recommended to review the tender documents carefully to ensure that all the necessary documents are provided.
Assam Tenders: Frequently Asked Questions
Which Organizations or Departments Publish the Most Tenders in Assam?
Organizations or departments like PWD, Railways, Coal India Tenders and Indian Oil Corporation Limited etc. publish tenders frequently in Assam.
Where Can I Find Assam Tenders Online?
You can go to the government eProcurement website of ‘Tenders Assam’ or choose the easier route of BidAssist where you can easily search any type of Assam Tenders in seconds without any fuss. For example, if you want to find active Coal India Tenders in Assam, all you need to do is use the ‘Authority’ filter and ‘State’ filter to select Coal India Limited and Assam and click on ‘Apply Filters’. You will be presented with all active Coal India Tenders in Assam instantly.
Who Looks After the Tendering Process in India?
The tendering process in India is governed by various regulations and policies, such as the Public Procurement Policy, 2017, and the General Financial Rules, 2017, which aim to ensure transparency, fairness, and efficiency in the procurement process.
What are the Common Categories to Bid for in Assam Tenders?
Usually, Assam tenders range from IOCL tenders, BTC tenders (Bodoland Territorial Council), NHM tenders (National Health Mission) and Coal India Tenders (Coal India Limited).
What are the Documents Required to Register as a Bidder on ‘Tenders Assam’ e-Procurement Portal?
You may be required to provide PAN/TAN card, GST Registration Certification, Digital Signature Certificate, ID Proof & Address Proof (for contact person and office address, both), Registration Certificate, Experience Certificate, etc. to register as a bidder on Tenders Assam web-portal.
