outbound call center outsourcing

As people come around to the outbound call centers’ benefits, more and more businesses add it to their customer service operations. However, if you are new to this concept and don’t know much about it, you have come to the right place. 

An outbound call center outsourcing is another hot concept being discussed in the business world, and it sure has its benefits. But to make a more informed decision, you should know all about the best practices and right technologies for maximizing the potential of reaching more and more customers and understanding if it is worth it or not.     

What is an outbound call center?

The most transparent definition of an outbound call center is that it is the part of customer service and representation that employs people to get in touch with third parties, current and prospective customers to sell products/services. An outbound call center might only focus on the outbound calls or mix both the inbound and outbound calls; it all depends on your business model.

An outbound call is the practice of a sales or customer representative agent who gets in touch with current and prospective customers to sell products/services or assist them in any difficulty they face with the company’s products.

This whole operation can also be outsourced, which means that a dedicated call center will attend to your outbound calls and customer queries daily. 

You can choose to outsource only the outbound calls to be made using your business name or allowing the call center to take inbound calls. If you choose to outsource both, then it means that you are entirely outsourcing the customer care and support to a third-party call center.

There are many ways or purposes for which a company can use the services of an outbound call center:

  • Telemarketing
  • Customer service calls
  • Marketing research
  • Surveys outreach
  • Customer notifications
  • Post-sale-follow-ups

Should an outbound call center be a part of your business model?

If you can’t allocate a proper budget for in-house customer representation and care center, it is better to use an outbound call center’s services. Either this or not having the appropriate location for building a dedicated call center for your business might pose as a tempting lead to go with an outbound call center service.

How an outbound call center works

The outbound call centers use a digital tool with a power dialer feature, which allows the call center agents and the help desk personnel in your company to find the contact’s number and give them a holler. Using a more advanced call management software system, previous call history linked to that number can also be pulled up just so the call center agent has the correct information and context of the situation before even picking up the call.

Using the sophisticated technology that explains the purpose of the call and what points need to be covered with the customer, your outbound call center representative will talk with the customers more professionally. It is something that customers highly value in a company sales representative. 

If you can’t fathom to bear the costs associated with opening an in-house call center and the location also poses a limitation, then outsourcing your customer care to an outbound call center might be a subtle way of moving forward.

Outbound call center best practices

If you choose to go with outbound call center outsourcing, it would be best to look for the following best practices among the outbound call center agents. It is because you want to ensure that your customers get the best of customer support there is.

Find below some tips to train your agents:

  • The outbound call center agents need to be a real person with your customers or possible leads. Most people will decide whether they want to proceed with this conversation in the first few sentences.
  • Outbound call agents must keep it simple and concise. This is because your customers lead a busy life and don’t have too much spare time to remain glued with the phone.
  • It is essential to list the number of problems your product or service will solve for your customers. They don’t want to hear the benefits or features of the product you are offering but want their problems to be fixed, so why don’t you make a start by listing the issues first?
  • If the customer is not around their cell phone or mobile, why not leave a voicemail instead of just hanging it up? It will not only save time for the outbound call agent but your customer as well, and if they need they will get back to you.

Final thoughts

Outsourcing your customer support to an outbound call center is a big decision, and before going down with it, you need to make sure that you can’t have a call center in-house. When you know that running this facility by yourself is not an option, go with the outbound call center.