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Why is Data Archiving Important

by Naveen Agarwal
Why is Data Archiving Important_

Businesses, whether big or small, produce a considerably huge amount of data every day. While some of the data is for one-time use only, there are certain data that are sensitive and are used repeatedly. It becomes relevantly important on the part of the business to take proper care of such data.

They have to make sure that none of that data is misused or lost. This is exactly when data archiving comes into play. Data archiving is the process of identifying such data that is no longer used on a day-to-day basis and storing them into larger storage spaces.

As per a recent survey on business and data, it was found that almost 70% of a business’s data are potentially archivable. Let’s see what makes data archiving so important today:

1. Reduces The Chance of Data Loss

While dealing with such a large quantity of data every day, it is possible that you lose track of some data. The real problem arises when the data which is lost is crucial in nature. That is why businesses rely on data archiving to safeguard themselves from the possibility of data loss.

The drill is pretty simple – when you archive or store the data which is not used daily, it clears up the huge storage space of your device.

Besides, the lesser the amount of data, the lesser the chances of losing data which might be of huge significance. It not only helps the business get a clear track of their data but also ensures none of it is lost.

2. Top-Notch Security

This goes without saying – the more secured a company’s data, the better the level of overall security. When a company archives the data, it further enhances its security making data loss almost impossible.

Like said earlier, every company deals with some amount of confidential data which requires a higher level of security. Plus, with automated data archiving tools like Stillio, you don’t even have to invest your human resource for this task.

Data archiving further helps by moving unused and obsolete data into other storage devices. Hence, data archiving ensures top-notch security of data.

3. Legal Importance

Just in case you are not aware already – data archiving is necessary for certain legal requirements as well. Many times, legal obligations of some sort make it necessary for a company to retrieve historical data. Now, imagine the situation of a business that does not possess old data because they never spared data archiving a thought!

On the other hand, the company that has all its past data safely archived someplace is in a much better position. In fact, data archiving is so important that it has been made legally compulsory for certain businesses, which if not complied with will have to face various repercussions.

4. Reduces the Cost of Backups

Data archive and backups are usually expressed in the same connotations, but they are wholly different from each other. While data backup is performed for quick recovery of data, data archiving is done to store data that are no longer used on a day-to-day basis.

But another factor that largely differentiates backup and archive is the cost factor. Backups cost you a lot in comparison to data archiving. Hence, archiving data will be called a cost-efficient way of storing data.

5. Enhanced System Performance

This is no news that with the upsurge in the implementation of ideas like digitalization, there is less paperwork and more computer work. The load of data on the computer system has accelerated immensely. This causes the device to lag and work at a slower pace.

Data archiving ensures the overall performance of the system is enhanced by reducing the amount of data stored in it. By removing the unused data and storing it in a different place, it improves the performance of the main system to a large extent. 

Over to You…

Data archiving is a modern-day requirement for businesses. In this era, where everything has come online, it becomes important for businesses to take proper measures to secure their data. Here, we listed some reasons why data archiving is important. There are various other benefits that a business enjoys by deploying a data archiving system.

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